Effective Bids and Tender Management Workshop

Program Overview:

This program is designed to cover the fundamentals of bid and tender management, with a goal of giving participants the practical tools necessary to drive a compelling bid. It covers the entire bid cycle, it uses hands-on examples and exercises to ensure that participants leave the classroom with the business tools to: Analyze and assess bid requirements, Determine the resources needed, Structure bid documentation effectively, Carry out bidding process effectively, Control a structured submission and evaluation. In addition, participants will learn how to plan and review skills needed to stick to tight deadlines and drive continual improvement in their bid and tender activities. 

For whom:

This program is designed for officers and managers in both public and private sectors of the economy saddled with the responsibilities of bidding and tender management. Business development managers, Project managers and others in charge of preparing and bidding for tender requests will also benefit from this program.

Learning Objectives: 

At the end of the program, participants will be able to:

• manage the bid and tender process to ensure successful bidding;
• explain the organization’s need for bids and tender;
• establish a bid plan for an effective bid and tender roadmap;
• ensure effective documentation requirements for bid qualification;
• ensure a clear, structured submission process;
• meet time scales and deadlines;
• carry out post-tender activities;
• negotiate the final deal; and
• monitor and evaluate suppliers’ performance.

Course outline:

Day 1 Bids and Tender Management: An Overview

• What is bid and tender management?
  • Bidding terminologies: RFP, RFI, RFQ, ITT
  • Bid capture process
  • Analyzing the bid document
  • Decisions of Bid/No Bid
• Bid specification management
• Evaluation criteria
  • Contractor/Supplier registration,
  • Contractor/Supplier appraisal,
  • Invitation to tender,
  • Risks associated with different contract types,
  • Contract design – selection of Clauses,
  • Pre-qualification and approved contractors/supplier lists,
  • Tender evaluation processes.
  • Award of Contract

Day 2: Types of Contract and Request for Proposal (RFP)

• Legal aspects of contract for projects
• Supply of goods and services
• Contract Scope and Requirements
• Writing a structured Request for Proposal (RFP)

Day 3: Managing an Effective Bid and Response

• Managing an Effective Bid
• The First Meeting
• The Bid Plan
• Understanding the Competition
• The Bid Team
• Writing the Bid
• Special skills in bid writing
  • language of bids and tendering,,
  • gathering comprehensive and Quality information,
  • expressing activities, outputs, milestones and results,
  • drafting, Revising and perfecting,
  • bid layout and style
• Proposal Structure
• Production and Submission
• Monitoring the Bid Process

Day 4: Post Tender Meetings / Clarifications / Negotiations

• Bid management process
  • Updating supporting documents
  • Management of deadlines
• Post-Submission
  • The Evaluation Process
  • Assessment, Review, and Improvement
  • Clarification Requests and Negotiation
  • Presentations & Interviews

Day 5:  Award of Contract

• Bid closure
• Award of Contract
• Vendor Performance Monitoring and Evaluation
• Program Review
• Case Studies

The Course Package: Includes: Course material in soft copy, Tea break, Lunch, City tour, and certificate of attendance. A laptop with the soft copy of the course material loaded with a carrying bag will be presented to the participants at the end of the course.

Note: Payment is either U$D or the prevailing parallel market rate. We do not accept government official rate.

Training Methodology

• Methodology: Lectures, discussions, exercises, case studies, audio-visual aids will be used to reinforce these teaching/learning methods

For bookings and inquiries, call: +234-8051365946, +234-7087578814 (Office Lines)

24/7 Lines: +234-8068933608, +234-8029170491 & +234-8145745664 & +234-9112830607

Or send us an email:  info@hcaglobalconsult.com or hcaglobalconsult@gmail.com