Effective Procurement and Contract Management Workshop

Program overview:

The aim of contract management is to ensure the delivery of a cost effective and reliable service at an agreed price and standard. It must be consistent with legal requirements and financial propriety. Effective monitoring of contracts ensures that compliance is built into the relationship between contractor and the awarding body (the client/customer) at all stages of the contractual relationship. This program is designed to help participants gain practical knowledge in contract management to ensure effective and efficient service delivery.

For whom:

Director of Finance, Director of Administration, Heads of Supplies, Director of Engineering, Supplies Officers, Contract Officers, Project Engineers, Stores Officers, Supply Chain Managers / Purchasing Managers, Accountants, Auditors, and Facilities Maintenance Officers in both public and private sectors of the economy.

Learning objectives:

At the end of the program, participants will be able to:

• take advantage of opportunities arising in the marketplace with the rapid expansion of business process outsourcing;
• evaluate contract pricing mechanisms and associated risk; and
• recommend and support opportunities to improve procurement and contracting and the award to tenders in their organizations.

Course outline:

Day 1: Nature and Scope of Procurement and Contract Management:  An Overview

• Positioning for strategic procurement
• Strategic sourcing methods

Day 2: Awarding Procurement / Contract: The Due Process

• Operating a successful selective tender list and

seeking expressions of interest in the open market

• Ethical issues in procurement

Day 3: Decisions concerning the method of contracting                                                                    

• length of contract, partnership arrangements,

appropriate contract conditions

• Biding and Evaluations
• Contract management and supplier relationship
• Maximizing benefits through successful

association with suppliers

Day 4: Understanding the drivers to Business Process

Outsourcing (BPO)

• Principles of effective contract negotiation
• Building into contracts safeguards and sanctions

for non-performance

• Legal aspects of the contracts
• Managing supplier relationships

Day 5: An introduction to sustainable procurement

and social responsibilities

• Value for money considerations

(Service Level Agreement) Price, Quality,

Availability, Functionality

• E-Sourcing and program management

Training Methodology: Lectures, discussions, exercises, and case studies will be used to reinforce these teaching/learning methods.