Workshop on Effective Time, Task and Work Planning

Program overview:

You want to achieve results on time, with less stress, through planning, prioritizing and delegating work. Organize your work day, workflow and work systems; achieve job success and satisfaction by setting and reaching short and long-term goals linked to personal and corporate goals. This is the essence of this program. This program will help participants assess their present situation, in terms of work and personal life – focusing on concepts essential to effective time/task management and work planning. It will help participants manage themselves effectively within their own time constraints, be better organized and prioritize their work/life tasks, as well as manage the people around them. They will develop skills to be more effective and motivated, thus enabling increased outputs and productivity in the organization.

For whom:

This workshop is designed for executives, managers, supervisors who desire to learn practical management techniques that will assist them in task management, establishing priorities and meeting deadlines for work and projects. This training program is beneficial to all professionals who want to be more productive in their day to day activities.

Learning objectives:

At the end of the course, participants will be able to:

• organize their work day through work flow and work systems to have an effective and efficient office;
• achieve job success and satisfaction by setting and reaching short and long-term goals linked to personal and organizational objectives;
• see the big picture thinking, short and long-term planning, prioritizing and scheduling their work;
• master themselves and with work/life balance techniques, self-awareness and self-discipline;
• work with others to achieve results through teamwork, effective delegation and running productive meetings; and
• overcome common time management mistakes and obstacles.

Course outline:

Day One: Life Goal

• What do I hope to achieve?
• Our fast-changing world
• How do we manage this?
• What are the implications for others and me?
• Balancing life and work

Day Two: Basic time management skills and techniques

• How am I using my time? Time logging
• Why do I put things off? Procrastination and time wasting
• Time Perspective Inventory: How we use time
• How our time use affects others?
• Deciding what to keep, what to eliminate, what to delegate

Day Three: Efficient and effective planning, prioritizing,

and coordination

• Diagnosing management methods
• Pressures on work plans – time, quality, cost
• Effective planning and decision-making
• Analyzing and managing risk
• Contingency planning

Day Four: Advanced techniques to turbo charge performance

• “Un-scheduling,” the key weapon against procrastination

• Managing interruptions and crises
• Mastering meetings, correspondence, interruptions, travel, and calls

Day Five: Personal development plan

• Work planning practical
• Testing your plan
• Analyzing your strengths and needs
• Creating a development plan
• Real wealth equals happiness, fulfillment plus, discretionary time use.

Training Methodology

Lectures, discussions, exercises, case studies, audio-visual aids will be used to reinforce these teaching/learning methods.